M.P. Evans Group PLC (MPE.L) Earnings Call Transcript & Summary
June 14, 2024
Earnings Call Speaker Segments
Operator
operatorGood afternoon and welcome to the M. P. Evans Group PLC Annual General Meeting. Throughout the recorded meeting, attendees will be in listen-only mode. This meeting will commence shortly.
Peter Hadsley-Chaplin
executiveLadies and gentlemen, it is now 12 noon, the time appointed for the Annual General Meeting. I have pleasure in welcoming you to the meeting in the delightful Tallow Chandlers' Hall, our familiar venue after our splendid 150-year anniversary celebration, which I know many of you attended at Mansion House last year. A quorum of 2 members is required, and I confirm that more than this number is present. And well done for squeezing in. I think there's only one spare chair. I'm also pleased to inform you that the meeting today is being live streamed and recorded so that shareholders and other stakeholders who cannot be present can view it live or watch it on the company's website in due course. I'm pleased to confirm that I'm joined today by all my colleagues on the Board who are available, like me, to answer questions and to meet shareholders either. Well, afterwards, I think, in the parlor next door, as we're sadly not blessed with the usual tropical weather that we have. Now I just wanted to comment briefly on 1 or 2 board changes which had been announced last year and which have now come into effect. Firstly, you may recall that Philip Fletcher, who happens to be my brother-in-law, retired last year at the end of July after 41 years of loyal and magnificent service to the Group. And he played a key and pivotal role in creating the company that we have today. And although I know I paid tribute last year, I'd like to pay tribute again. It's going to be right to stand up for a moment and just say thank you again to Philip for all your magnificence. And when Philip stepped down at the end of July, Luke had joined the company a year earlier as CFO and joined the Board. And we're delighted to have his contribution, which is fantastic to have your input on the Board, Luke. So it's good to have you aboard. At the same time, there was a sort of Board change in that Chandra, you might just stand up for a second, Chandra. Oh, Chandra, you're here. Yes, you're here. Yes, yes, yes. Right here. Anyway, here's Chandra. Yes, who remains a Director, been an Executive Director and having been President Director of the Jakarta operations i.e., running the Indonesian show since 2008, and then moved across just last year from an Executive to a non-Executive role, but also a consultancy role, helping out the PT Evans Indonesia team as and when helpful. So it's great to have Chandra's continuing input both on the Board as a non-exec and indeed locally in Indonesia. But also a huge thanks and tribute to Chandra in his executive and capacity as PD for all he did also to make the company what it is. I mean, Chandra played a massive role in implementing the strategy set out in the early 2000. So, thank you, Chandra. And into the role of PD has stepped Ravichandran, who -- where is Ravi? There we are, Ravi. Yes, discreetly there towards the back. So Ravi is now our new President Director, already doing a magnificent job running the Indonesian operations. And so do say hello to Ravi afterwards. And on the subject of Board changes, there's been a small change announced. You may have spotted in my statement that I'm moving seamlessly across from the role of Executive Chair to non-Executive Chair. I've sort of been diminishing my role as executive, going from full time to part-time and more part-time, and it just seems a natural shift to move on from executive to a non-executive role. It is a change of role and I promise not to interfere too much, but I will nonetheless be as agreed with my colleagues, engaged non-executives, and I particularly look forward to continuing to be in touch with shareholders and other stakeholders. So that is, I think, all that I was going to say on the Board. I'd also like to say from a personal perspective, thank you to all the shareholders who were kindly in touch to give their sympathies following the death of my late mother, who was 98. So she had a very good innings and she used to come to these AGMs year-on-year and go around the plantations with my father for years and years and years. So we -- I know we all miss her, but thank you so much. Now, as you may be aware, the company released a trading update this morning covering the first 5 months of 2024, and copies of the announcement have been distributed. So hopefully you should have a chance to see that. And I might just highlight that the key points from that, which are that, pleasingly, crops were on average, 8% higher. Actually, crops from our own majority-owned areas were 10% higher. And we make the highest margins from our majority-owned areas, which account for about 57% of the total areas, and the crops that we process from smallholders, both our own scheme smallholders linked to the projects and independent smallholders. But a pleasing 8% increase in crop, a pleasing 10% increase in crude palm oil production, and also pleasingly, and a credit to both the agronomic and the engineering teams, that oil extraction rate has increased from 23% already, a very commendable 23%, to 23.4% for the first 5 months. So all credit to them for achieving that. Not least does it include crop bought from independent smallholders, where typically the extraction rate tends to be lower. In terms of sales price, virtually identical to last year, the Rotterdam price for the first 5 months was around $1,000 per tonne. And the ex-millgate price, the price we actually get in our pockets for our CPO, was a smidge below $780 last year, and this year was at $770. So a very similar price, but an increased volume, which is all to the good. And the final point I'd just like to highlight from the announcement is the recent, very recent acquisition that we announced. And this was the purchase of 5% of the majority of our Indonesian plantations or the companies which, the subsidiary companies owned by the Group which own the majority of our Indonesian plantations. So we now own 100% of the vast majority of our Indonesian plantations. The rules in Indonesia did actually change in recent years, allowing a foreign investor to own 100%. But we're extremely grateful to our local partner, Praba Madhavan, with whom we partnered on very good and cordial terms. And we wish him all the best, and I'm sure we will stay in touch. But just to give an idea, the purchase of these shareholdings amounts to the equivalent about the purchase of 1,700 hectares our own land, at an average price of $9,000 per planted hectare, which is actually, in a sense, very similar to what we run in parallel in terms of the share buyback program. Right, moving back to my script, I will now pass across to Matthew, our Chief Executive, who's going to make a short presentation.
Matthew Coulson
executiveThank you very much, Peter. Perhaps before I start with my presentation, just to refer back briefly to what Peter was saying in terms of changes to the composition of our Board, Peter was mentioning the seamless transition that is taking place in terms of his own role as he moves from an executive to a non-executive role from the start of next month. As Peter mentioned, this is very much a continuing role, and Peter will continue to play a very important and a very significant role within the business. But I think it's only right that we pause and do just at least acknowledge briefly the enormous contribution that Peter has made over many years as an executive within this Group. And so I'm sure you'd all want to just join me in a round of applause. That wasn't scripted. Thank you. So, in terms of our presentation today, I just wanted to say a very few words, brief words, and I'm conscious that with the screen here and the length of the room that we have, some of the material may be a little bit difficult for people to see further back in the room. And with that in mind, I would like to remind you that all of the material is also available on the Group's website, and I heartily recommend the Group website to you for lots of interesting material on the Group in terms of presentations, in terms of video material and of course, all of our reports. So anything that I'm discussing with you today is, of course, also available via the Group's website. So, first of all, a quick reminder in terms of what we've been achieving in 2023. And everything I discuss with you today is all based around the 4 key strategic pillars that we have as a Group. Those are responsibility, excellence, growth and yield. Everything that we do is based on one or more of those key strategic pillars. So in 2023, we absolutely grew as a Group, but we grew quite significantly. One of the reasons we were able to grow is because we bought some more hectares and we introduced over 10,000 new hectares into the Group. We made 2 acquisitions. We made one in northern Sumatra, where we bought new estates that accounted for over 2,000 new hectares, adding to our Simpang Kiri property there. And we also bought towards the end of the year, but further, just over 8,000 hectares in East Kalimantan, close to our existing property called Kota Bangun. In particular, Kota Bangun, that's going to make a very big difference to us as we're able to increase the crop supply to the 2 mills we already have in Kota Bangun. We have 2 mills, one called Bumi Permai, one called Rahayu in Kota Bangun. Acquiring those 8,000 hectares is going to make a very big difference to those mills. And as you can see, we now have 6 palm oil mills. We opened our sixth mill in early 2023. And as a result of now having 6 mills, we've been on a big investment journey in terms of opening new mills in recent years. That means we now process 95% of our own crop in our own milling facilities. And that's a fantastic position to be as a Group, in terms of the strategy, in terms of operations, in terms of our sustainability story, but also in terms of margin. On this slide and the graph you can see here really tells you the story of where we've been and where we think we can get to as well. So the chart shows you the crop that we've processed over the last 10 years and where we think we may be able to get to over the next 5 years as well, with our existing hectarage. So this slide doesn't assume that we buy any more hectares. We hope that we can, but we don't assume that. So even from our existing hectarage, we think we can carry on increasing crop over the course of the next 5 years. And you can see what that means in terms of being able to really fully utilize the mills that we've invested in. The line on the chart represents our maximum milling capacity from those 6 mills that we've invested in. So we think we've got a fantastic opportunity, really to increase the mill utilization from those mills that we've invested in and get them fully utilized over the course of the next 5 years. And of course, alongside that growth in crop, we've seen a growth and an increase in terms of returns for shareholders in recent years. This is a chart we're extremely proud of. This is a chart that features in every presentation that we give. And I'm sure that many of you in the room will have seen this chart before, but we're very proud of it and we're going to carry on showing it to you. So this is a chart that shows the evolution of our dividend profile over the last 30 years. And as you can see, it's a one-way story, a one-way track record of only ever holding, maintaining or more importantly, increasing returns for shareholders. And you can see the acceleration of increases in dividends for shareholders over the last several years. So if you go back to 2017, I think it's 2016, 2017 dividends per share with 15p. This year, as you know, dividends in respect of 2023 are 45p. And we very much hope there's more to come in. As we move forward and crop continues to grow, we're able to process more and more in our mills. Now, of course, that's very much focusing on growth in our operations. Of course, we also focus very much on our responsibility as a sustainable producer. And I'm sure you will have seen our recently published ESG report that goes through that in a lot of detail. There'll be another report coming out soon, our second TCFD report, so look out for that coming around to you all soon. But of course, a lot of what we delve into in detail on those reports is about the E of ESG. But I think it's important to remember very, very clearly the S of ESG. We have a substantial responsibility when it comes to social side of what we do as a company. Given the number of employees we have, we have well over 12,000 employees across Indonesia. Some of them in pretty remote locations in rural Indonesia. And so we need to make sure that we're investing in our social commitments in those remote locations. Now, we were in Indonesia a couple of months ago. We visited our Bumi Mas location, which is on the very eastern tip of East Kalimantan. And we were very pleased to see the progress that has been made in the investment in a new clubhouse facility for our staff and workers in East Kalimantan at Bumi Mas. And that's the new clubhouse that's just been opened in Bumi Mas. It provides an opportunity for people to gather together, have community gatherings, have some time out and enjoy time together as a community. There's -- as you can see in the foreground, there's a very nice swimming pool, there's sporting facilities, there's lots of people to do when they have time away from work. And we were very lucky to participate in the opening ceremony while we were there, where there was lots of fun to be had, singing and dancing, as I think a shot showing that the dancing that took place. You'll be very grateful that you don't get to enjoy or rather endure any examples of singing that took place. Certainly the staff were doing some mighty fine singing. The less said about the attempts of singing from the directors. It's probably glossed over the stage one we will move on very quickly. But also whilst we were at Bumi Mas, we were very, very fortunate to have a visit to one of the schools there. And the school continues to develop and expand as Bumi Mas as our workforce continues to expand. And the team there are doing a fantastic job when it comes to making sure that the children of the families living on the estate have an excellent education. And the school there is continuing to grow and more and more classrooms are being added. And we have a fantastic workforce of educators, leaders, teachers who work very hard at Bumi Mas. So I will stop at that point. But hopefully that's a useful overview in terms of not only our financial performance, but our commitments to the workforce that we have in Indonesia. And at that point, I'll pass back to Peter.
Peter Hadsley-Chaplin
executiveThank you very much, Matthew. And actually, just on the subject of the clubhouse, I might just mention that it was formally opened by David Wilkinson. And David joined us now. He's just -- in fact, just a little over 25 years ago and ran our Malaysian operations, then moved across to Indonesia to set up the Jakarta office there before then handing the reins over to Chandra, but continuing to be involved with us ever since, not least in helping us to design and develop those -- this is the third, I think he is absolutely [indiscernible] of our clubhouse, and he has done a fantastic job there, and is also extremely passionate on environmental matters and is assisting us with a biodiversity project on Bangka. So, David, just if you might just stand up for a moment, and so thank you for 25 years. Now, my colleagues and I shall be pleased to deal with any general questions or particular points on the reports and financial statements which shareholders at this meeting would like to raise. So please raise your hand and wait until the microphone reaches you before speaking, if there are any questions. Yes.
Unknown Attendee
attendeeMark Atkinson, Private Investor. Firstly, congratulations. I've just got 2 questions, please. The first one on acquisitions. What synergies do these provide in this extra scale that we've got? Or is it synergy light? And secondly, on the yield, and by that I mean the extraction rates, how far can we go with the extraction? And what further progress can we make? And what's the factors behind this, the various mills? How does this compare with the industry in general, please? And just looking at our third-party mills, our extraction rates are ahead of those, and it only looks like a couple of percent, but the way the percentages work is that the difference between 20% and 24% is actually 20%, and not casting any aspersions on the third-party mills. But what auditing do we have in place that these lower rates are indeed accurate? That was more than 2.
Peter Hadsley-Chaplin
executiveYes, that was. Yes, yes. Well, thank you for that. I mean, on the question of acquisitions, I mean, Matthew, why don't you take both the points on the synergies? There are certainly synergistic benefits on the acquisitions, and I'll hand over to Matthew just to elaborate a little bit. And on the high oil extraction rates, Matthew, we might briefly comment, but it might be appropriate for perhaps Chandra, or indeed, Ravi, if he has the microphone, to speak a little bit more on extraction rates and how we compare with the industry. So do you want to just keep on and forgive us if we don't answer every part of those questions?
Matthew Coulson
executiveYes, absolutely. So, I mean, first of all, to your point, Mark, about acquisitions and synergies, what we're prioritizing at the moment and really focusing on is the opportunity, as I was indicating to acquire additional hectarage, which is close to our existing properties, particularly with a priority of looking for opportunities to acquire additional hectarage around the mills that we've already developed where we see there's an opportunity to do at least one of, if not both of 2 things. One is where there is still some spare capacity to fill up, that's spare capacity and that's where absolutely, there's a clear synergy available to us. Or alternatively, the opportunity to look at, when we think about where we're currently sourcing crop for those mills from the opportunity to potentially bring in crop from areas that we then own and manage for ourselves, rather than relying on filling up spare capacity with crop from independent suppliers. And that's where we would make a significant difference to the efficient running of our mills. And this plays slightly. But then if I can sort of bring this and connect this to another question you were asking. When you think about extraction rates, there are all sorts of factors here in play when it comes to extraction rates. Because when you look at the extraction rates that we're currently -- currently achieving in our mills, that extraction rate that we disclose is, of course, a blended average extraction rate from all of the inputs that we have to our mills. We know for a fact, and it's very clear from all of the evidence that we have, that the crop that we bring in from the areas that we manage is of much higher quality than the crop that we buy in from independent suppliers. So the more we're able to change the balance and bring in more and more crops from areas that we own and rely less and less on crops that we buy in from outside suppliers. So we would expect our extraction, our blended average extraction rate to go up. Now, if we then think about the sort of opposite side of that equation, and think about when we sell to outside suppliers, when we quote to you in our report, the fact that we are receiving a certain extraction rate for crops that we sell, that is an assumed extraction rate. So we may be reporting, it used to be the case, it no longer is. But to give you an example, it used to be the case when we sold crop outside in South Sumatra in Musi Rawas. And we would report that we were selling it on the basis of an assumed extraction rate of 20%, roughly. That's what we would get, and that would be the assumed amount of oil that would be produced from that crop. Now, we knew that our crop was better than that, but that's all the outside miller would be willing to pay us, which was frustrating, because they've been making a bonus margin when they processed it and got more oil, because our crop was good stuff, which was why we were dead keen to build our own mill. And now you can see, if you look at the 2023 report, what was the actual extraction rate we were getting from that mill was much higher. So we know when we report to you that the extraction rate from an outside mill is x, whatever x may be. That's the extraction rate they pay us based on. It's not the actual. We don't know how much they're squeezing out. Of course, because we're not running that mill. We can only tell you what they're paying us based on. Chances are they're doing better because our crop is good stuff. So that's kind of how it works sort of inbound and outbound. I think that's sort of helpful for several elements of your question. So, look to Peter to help with what -- remind me of what other parts were.
Peter Hadsley-Chaplin
executiveNo, I think that's pretty thorough. I mean, just on the question whether we can do even better than I'd like to think we can. Not least because we want to take more and more of our own crop, particularly as we've increased our areas. So our own crop generally has a higher extraction rate, and because standards are improving all the time. Would you agree, Chandra?
K. Sekaran
executiveYes.
Peter Hadsley-Chaplin
executiveYes. Okay. Fine. Well...
Unknown Attendee
attendeeThank you.
Peter Hadsley-Chaplin
executiveSure. Any other questions? Yes.
Unknown Attendee
attendeeGood afternoon. My name is Phil Clark, I'm a long-term shareholder. First of all, thank you so much for the way that you've grown this Group. It's completely spectacular, and we all have a burden of debt to you. So thank you very much for that. I've got 3 very brief questions, if I may. First of all, it's interesting to see how much purchased material that you're running through our mills at the moment. I just wonder if you can indicate how profitable that is compared to the...
Peter Hadsley-Chaplin
executiveSorry. So we can try to what -- what do you say was profitable, sorry, is what...
Unknown Attendee
attendeeThird party.
Peter Hadsley-Chaplin
executiveOn the third party, sorry... Yes.
Unknown Attendee
attendeeApologies for whispering. Hope this is better.
Peter Hadsley-Chaplin
executiveYes.
Unknown Attendee
attendeeSo just the question was guidance as to just how much money we would make from purchased material? The second question, it's interesting that you purchased back $9 million worth of shares. But unfortunately, your debt increased by $5 million. And I'm happy with you to buy back shares when we've got surplus cash, and we're not able to reinvest and don't know what to do with it. But I think it's a terrible idea to actually borrow money to buy back shares. So can you please desist? And finally, I think Page 25, it shows the accidents or the injury rates, and that's increased from 4.2 to 7.5. So none of us want to see people getting hurt in the operation of our business. So can you tell us a bit about what you'll do to improve the safety performance of the Group?
Peter Hadsley-Chaplin
executiveThank you very much. I might. Are you happy, Matthew, to talk initially or Luke, on the profitability of independent third-party crop? Would you like to take that first part, Luke?
Luke Shaw
executiveSo hopefully you can hear me. So on the independent crop, I think we've been quite clear that there is a lower margin to that crop than our own crop. Hence, strategically, us trying to sort of move away from that independent crop with extra hectarage. It can vary in terms of the independent crop margins, we can achieve mill by mill, and that's really to do with supply and demand mechanics. And if there's a number of different mills in the area that might be competing for that independent crop, that may mean that we -- it cost us a little bit more to purchase it. But in some locations where maybe we are the only mill that allows us to have a bit more purchasing power and might be able to achieve slightly higher margin in those locations. So it can vary. But you're probably on average looking at around about a margin of sort of 10%, which you'll see is quite dilutive to the overall gross margin that we have for the Group. So that's a rough figure, but that just gives you an idea of the sort of margin that we see on independent crop.
Peter Hadsley-Chaplin
executiveOkay. Yes, I mean just on the second question regarding share buybacks. I mean, thank you for that comment and view. And I guess one can sympathize with it. I mean in a sense, we -- I mean, a, we -- our debt levels tend to be very low and limited anyway. And if anything, we -- and share buybacks are really quite modest, they've tended to be. And we see it more as the opportunity as with our -- just buying out our joint venture part. I mean, in a sense, there's very little difference between doing that, buying back hectares that we know to be excellent because they are ones we already own and manage and we have the opportunity to buy those hectares back at what we feel is well below its market price. And that's effectively what we're doing when we're buying back our own shares, just as we were doing that by buying out our partner at a similar sort of price and a discount to the market price. But nonetheless, there are differing views on share buybacks. And if we do proceed cautiousl, and as I say, we are -- we tend to be pretty conservative in our approach, but we'll certainly take on board your comment. Thank you on that. And perhaps, again, Matthew, on the accident injury, would you like to take that?
Matthew Coulson
executiveYes, absolutely. And thank you for highlighting it. It's something that we reflected on where we were disclosing information in this year's report on performance evaluation. And we wanted this year to start to disclose more information in this section under performance evaluation, because in previous years, it had been very operationally focused. We acknowledge the fact that it's important to start introducing more information in a broader context on how we monitor our operations and how we think about performance evaluation in a wider context. So we introduced a couple of things this year, one around carbon intensity, which obviously we report elsewhere, but to emphasize the importance of that in managing and monitoring the overall performance of the business. And one related to employees, and we selected this measure in terms of injury frequency rate. A couple of things I would say. One is, yes, you're right, it went up compared to last year. But the number disclosed is an injury frequency rate used as a standard measure when expressed using a multiplier of 200 gets, and this gets a bit health and safety [ speak-ish ]. I know, so I apologize. But a standard multiplier of 200,000. So it's the number of injuries reported via our occupational health and safety team per 200,000 hours worked. So it's 7.5 per 200,000, which is a very low statistic overall. And we also comment on the fact that when we then measure it in terms of injury severity rate, which is another health and safety measure, the injury severity rate went down in the year. So important to note that. Any further questions? Yes, there's one towards the back. Oh, there's one here. Sorry. Yes, yes.
Unknown Attendee
attendeeMy name is [ Thorsten Polleit ]. I represent a long-term investor in your firm. And first of all, I would like to thank the Management and the Board for their outstanding performance in 2023. I think you did a number of very important decisions that will benefit us very much in the years to come. I would like to ask 2 questions. The first question is, looking globally, new palm oil plantations seem to have slowed after a long period of rather rapid growth. How does a period of slower growth affect the market dynamics for palm oil in the years to come from your point of view? And my second question is palm oil prices have stabilized around about $900 per tonne over the last 2 years. And are these prices sustainable for the industry? And if not, what would have to change for palm oil prices to trade back to, let's say, $500 per tonne.
Peter Hadsley-Chaplin
executiveOkay. Well, I think Matthew is happy to take both those parts. So you start with the market dynamic. Yes.
Matthew Coulson
executiveFirst of all, in response to your question on market dynamics, I mean, I think you're quite right to point out that there is a slowing of new areas being planted to oil palm. When you look at the sector as a whole, of course, Indonesia and Malaysia dominate. So Indonesia and Malaysia together account for certainly more than 80% -- more like probably 85% of the world's supply. And slightly for different reasons, there's a reduction in both locations in terms of the appetite for new planting and therefore, for new supplier coming on stream for oil palm. So, I mean, the question then comes when you think about the supply-demand dynamics within the industry, how do we see things moving forward. And certainly, on the demand side, there is no reason to think that we won't see a sort of tick up in demand for vegetable oil and certainly for palm oil as we move forward. The underlying macro factors are still there that cause us to expect there to be a continuing increase in demand for vegetable oil and certainly for palm oil as the major vegetable oil within that overall complex. And so therefore, from the supply side, the challenge is how is that demand going to be met. And interestingly, that's where we think we've got a significant role to play because we would say we're a very efficient producer compared to the vast majority and certainly compared to the significant part of the market, which is made up of independent producers. And you can see that in a lot of the material that we provide and explaining precisely this point where when you look at our average for 2023, we produced more than 5 tonnes of oil from every hectare of land that we cultivated. And we think it's more about that and doing more of that and getting the opportunity to again think about our growth strategy, where we bring in land that's perhaps not being used to its optimum potential and start to really increase the way in which that land is being managed and think about introducing more smart agronomic practices that we can actually play at, admittedly, a small part but play our part in managing that dynamic as we move forward. I'm sorry, I've spoken about the first half of the question -- about prices potentially coming up.
Unknown Attendee
attendeeSorry, yes...
Matthew Coulson
executiveAnd in terms of the pricing dynamic, I mean, it's interesting, if we look at the price chart over the last few years, clearly, there was a big price spike as a result of what's going on in the wider world and impact on commodity prices. A couple of years ago, predominantly, because in vegetables -- because of concerns in Ukraine around the supply of sunflower oil coming out of Ukraine, that's largely abated. Now, sadly, things haven't resolved by any stretch in terms of what's going on in that part of the world. But we've seen precisely to your point, a period of stability at around slightly above, slightly below $1,000 a tonne [indiscernible], which has enabled us to enjoy very healthy prices mill-gate to us. As things currently stand, we see no reason why that wouldn't continue for a period of time to come. Of course, there are going to be short-term changes in that depending on what's going on from a supply and demand mix perspective. But from our perspective, and we very much hope for that period of stability will extend for a period of time to come.
Peter Hadsley-Chaplin
executiveAnd thank you very much for your kind comments also. Any more questions? Yes.
Unknown Attendee
attendeeYes. Good morning, meeting. [ Davies ], ordinary shareholder. When the mills are in operation, do they run 24 hours a day? And are the mills shut down for a proportion of the year when there's no crops available? And how long is that to stoppage for?
Matthew Coulson
executiveThank you for your question. And obviously, milling is becoming an ever-increasing -- ever increasingly important part of our operations. Mills can run for 24 hours per day, if required, particularly peak period of cropping, but that's not what we're designed them to do for the longer term. Typically, we would expect there to be a period of downtime each day over the course of the long-term running of the mills. And also, looking at it the other way around, we wouldn't expect periods where the mills need to shut down because there's no new crop available because, of course, palm is a permanent tree crop. We are harvesting every single day of the year. So there is crop available to be put into the mill and the process through the mill all the time. However, there will be brief periods during the course of the year where we would have planned maintenance to do, so that we make sure the mills are kept up to an optimal standard and you can make sure that you then, again, to the points we've been discussing, maintain those very high extraction rates.
Peter Hadsley-Chaplin
executiveVery good. We might, if you don't mind, just take a couple more questions. I'm conscious there are number of people standing at the back. I know you can by all means continue to ask us afterwards, but we have one question at the front. Thank you.
Unknown Attendee
attendeeOrdinary shareholder. May I ask a question about the resolutions at this point? I'm just rather intrigued, actually, on the proxy votes, I can understand, but disapprove the vote against the Chairman, I can't understand and can't approve of what's happened with Mr. Shaw. He's only been here 5 minutes and he's got a considerable number of people voting against him. Is it some sort of shareholder convention that anti him. Can you clarify, please?
Peter Hadsley-Chaplin
executiveWell, I mean, yes, every shareholder has the right to vote how they see fit. I have no idea either. And it's in the overall scheme of things, as I mentioned, well over 99% of those who voted, voted in favor of every single resolution. So whilst it was -- I mean, I have no idea what the reasons are. And I can't really comment. But overall, there was a huge support for each one of the resolutions. Anybody else? No. Right. Well, thank you so much, some really good interesting questions. And thank you, Matthew, for fielding most of them. Let us move on to the -- our formal business in the meeting, which shouldn't take too long. As the notice of the meeting has been in the hands of [Technical Difficulty] period. May I please take it as read. Thank you. The independent auditors report to the members of M.P. Evans Group PLC is set out on Pages 58 to 63 in the annual report and accounts. The report is on the group financial statements, including the parent company financial statements. May I take it as read? Thank you. Voting today will be conducted on a show of hands. May I remind you that shareholders who are present here in person or by corporate representative, are entitled to one vote on a show of hands. Who is present and has been duly appointed by a shareholder entitled to vote also has one vote on the show of hands. Please do not raise your hand if you're not a shareholder or a formally appointed representative or proxy. Resolutions 1 to 6 are proposed as ordinary resolutions and require a simple majority to be passed. Resolution 7 is proposed as a special resolution, which requires a majority of 75% to pass. We have received proxies in respect of [ 25,045,583 ] shares. Copies of the schedule detailing the proxy voting instruction for, against or withheld received in relation to each resolution have been distributed. A vote withheld is not a vote in law is not counted in the calculation of the proportion of the votes for and against. With that in mind, of the votes cast, not less than 99% are in favorable resolutions with further details in the printed out schedule. The reports and financial statements have been sent or made available by digital means to all members, and I hope they provide shareholders with a clear explanation of the Group's strategy, its activities and profit and financial position as at the 31st of December 2023. I now propose as Resolution 1 that the report of the Directors and the audited financial statements for the year ended 31st of December 2023 now laid before the meeting be received. I put the resolution to the meeting. Those in favor? Those against? I declare the resolution carried. I now propose as Resolution 2, that the Directors' remuneration report as set out in the annual report and audited financial statements for the year ended 31st of December '23 now laid before the meeting be received. I put the resolution to the meeting. Those in favor? Those against? I declare that resolution carried. I now have great pleasure in proposing as Resolution 3 that Mr. Luke Shaw, be elected as a Director of the company. I put the resolution to the meeting. Those in favor? Those against? I declare the resolution carried. Now I might nominate Matthew to put Resolution 4 to the vote.
Matthew Coulson
executiveThank you, Peter. I have pleasure in proposing as Resolution 4 that Mr. Peter Hadsley-Chaplin, be reelected a Director of the company. I put the resolution to the meeting. Those in favor? Those against? I declare the resolution carried. I'll now hand back to Peter.
Peter Hadsley-Chaplin
executiveWell, thank you. I now propose as Resolution 5, that a final dividend of 32.5p per share be declared payable on or after the 19th of June 2024, in respect of the year ended 31st of December 2023 to all holders of shares on the register of members of the company at the close of business on the 26th of April 2024. I put the resolution to the meeting. Those in favor? Those against? I declare the resolution carried. I now propose as Resolution 6, the BDO LLP chartered accounts as the registered auditors be appointed orders of the company to hold office from the conclusion of the meeting until the conclusion of the next general meeting at which financial statements are laid before the company in accordance with Section 4371, Companies Act 2006 at a fee to be determined by the Directors. I put the resolution to the meeting. Those in favor? Those against? I declare that resolution carried. I now move on to the special business of the meeting and propose as a special resolution, the resolution as set out in the Notice of Meeting #7. This resolution gives authority for the company to purchase up to 10% of its own shares during the coming year as and when the Directors consider it appropriate. I put the resolution to the meeting. Those in favor? Those against? Okay. 1 or 2 against, but nonetheless, a significant majority in favor, yes. I declare the resolution carried. Before concluding the business of the meeting has always been customary for a vote of thanks to be proposed by a shareholder to our staff and workforces throughout the world who continue to play a vital role in the activities of the Group and in the furtherance of their strategy. So I'd be delighted if somebody -- Mr. Moore -- [ Christopher Moore ] who perhaps I hope I'm not being indiscrete, a very, very long time shareholder and former Director of one of our associated companies, Jitra, who has recently celebrated its 90th birthday. So thank you very much, Chris, and thank you for your vote of thanks Okay. And now I have pleasure inviting you all to join us for some light refreshments,sadly not in the courtyard but next door in the parlor, and we'd be happy to answer any further questions that you may have on an informal basis. Thank you very much.
Operator
operatorPlease ask attendees not to close this session, as you now be automatically redirected to provide your feedback and the management team can better understand your views and expectations. This may take a few minutes to complete, some shall be greatly valued by the company. Behalf the management team of M.P. Evans Group PLC, we'd like to thank you for attending today's Annual General Meeting, and good afternoon to you all.
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